How to plan a trip to Europe: the ultimate guide

Planning your dream trip to Europe can feel like a daunting task. From choosing the perfect European destinations to figuring out your budget and crafting a killer itinerary, there are a lot of moving parts. But don’t worry, because that’s what we’re here for. This is a complete guide to teach you how to plan a trip to Europe and have the time of your life.

The Worldpackers team has been to several countries in Europe multiple times, and we believe knowledge is worth nothing until it’s shared. We hope that by the end of this article you see that with a little organization and insider tips, planning a European adventure can be as exciting as the trip itself.

How to plan a trip to Europe

Before you book anything, let’s get organized. A successful Europe trip hinges on doing your research and preparing a smart itinerary, even if you choose to leave room for improvising (which we recommend, unless you’re super tight on time).

Budgeting for your European adventure

Before you get lost in daydreams of strolling Parisian streets or indulging in Italian pasta, you need to determine how much you're comfortable spending. Let's face it: Europe can be expensive, especially if you're traveling on a tight budget.

But this doesn’t mean you have to empty your bank account. With careful planning and smart choices, you can easily make your European travel dreams a reality. Consider how much you can spend, and we’ll show you how to make your travel choices based on that.

You might also like these articles:

• The TOP 5 cheapest countries to visit in Europe all year
• Tips and tricks on the cheapest way to get to Europe (and travel around)
• How to travel Europe on a backpacker's budget

Deciding when to embark

Europe is incredible year-round but like in most tourist destinations, certain times are busier (and more expensive) than others. Apart from that, some activities and travel styles are a much better fit for certain seasons, so consider your goals and personal preferences.

Do you dream of basking in the summer sun, or would you rather cozy up in charming Christmas markets?

Booking flights and accommodations during the shoulder season (think spring and fall) is often a fantastic way to save money. Plus, you'll contend with fewer crowds at popular attractions and might find cheaper accommodation too.

Researching destinations

Europe isn’t just one place - it's a tapestry of cultures, landscapes, and experiences. Do you dream of strolling through Prague’s historic squares? Maybe you're yearning for the sun-drenched beaches of Greece or the rolling hills of Tuscany. Each region offers something unique.

The "best" destination depends on your travel style and interests. Think about what you want from your trip. History buffs might gravitate towards Rome or Athens. Foodies might choose to explore Italy on a country trip. Those seeking adventure could explore the Scottish Highlands or the Norwegian Fjords.

This is your trip, and you get to choose which incredible places you experience. Consider things like architecture, art, food, and of course, anything unique to the places that most appeal to you. And do lots of research on the countries that catch your attention to better understand what they offer.

Special tip: there are tons of articles here on our blog about traveling to Europe. Browse through them for more practical tips and inspiration!

Defining your itinerary

Once you know where you're going, it's time to build your itinerary. Are we talking a whirlwind week in Europe adventure or a leisurely 3-week exploration? Maybe you’ve got months to travel around while working remotely? Knowing how many travel days you have makes all the difference.

Using travel blogs and guides, map out must-visit cities in your chosen country or countries, allowing ample time in each to soak it all in. Use a tool like the website Rome2Rio to estimate travel time between destinations and get a handle on your trip's pacing. Factor in travel time to and from the city center from each train station as well.

We don’t recommend planning a lot of sightseeing for the same day you arrive or depart somewhere, especially if it’s a long trip. If the distance between two cities is too small, maybe it’s better to visit one of them on a day trip, since changing accommodations can be tiring.

It’s easy to get caught up wanting to see and do it all, especially since many interesting places are quite close to each other, but be realistic. Trying to cram too much into one trip is a recipe for exhaustion, not enjoyment. Leave some room for spontaneity and those "off-the-beaten-path" discoveries. They're often the best part, so don't overpack your schedule.

You might also like to read:

• Best hidden gems in Europe: unique places off the beaten path
• The 8 best European cities to visit right now
• 17 of the best national parks in Europe

Adjusting your travel budget

Remember that amount that you decided you were able to spend? Now it’s time to factor that in. Research the average costs of a trip to the destinations you’ve chosen, using websites like Expatistan and Numbeo, and see if that fits your budget.

One of the most common concerns of people wondering how to plan a trip to Europe is how to save money. Don’t worry – we’ll cover that in a bit.

While checking your budget, consider these costs:

• Airfare
• Accommodation (hotels, hostels, apartments)
• Internal transportation (trains, buses, ferries)
• Food (restaurants, cafes, street food, groceries)
• Activities (tours, museums, attractions, entertainment)
• Visas
• Travel Insurance
• Shopping and other extras

Figuring out visas and documents

Now for the not-so-fun stuff, the paperwork. Nobody enjoys this, but neglecting it is a surefire way to kill your Eurotrip before it even starts.

Firstly, your passport needs at least six months validity remaining after your intended return date. Seriously, double-check. Next, many nationalities need visas. Research each country's specific visa requirements well in advance because processing times can be a pain. It's important to use official government websites.

While doing your research, you’ll probably come across something called the Schengen Area. This is an area encompassing 29 European countries that have abolished border controls at their mutual borders. It mostly functions as a single jurisdiction under a common visa policy for international travel purposes. 

So, when you’re planning your trip to Europe, check if the countries you’ll visit are within that zone, and if some of them aren’t, research their visa policies too.

Additionally, get travel insurance. It protects you from unexpected events like lost luggage, medical emergencies, or cancellations. This allows you to relax and enjoy yourself without constantly worrying. And this might also be a requirement for entrance in the Schengen Area, depending on your nationality.

Booking flights

Finding affordable flights is an art form, especially when booking flights for international travel. The key here? Start early and be flexible with your dates. Weekday flights are generally cheaper than weekend ones. Red-eye flights, while brutal, can save you a pretty penny, so weigh your options.

We recommend using a flight comparison website to hunt down deals. Sites like Skyscanner, Kayak and Google Flights not only show you flights from different airlines, but also have the option of tracking costs for you so you know if and when to book.

Playing around with departure and arrival airports to see if you can snag a cheaper fare is helpful too.

Finally, unless your whole trip is going to be based in one city or small region, consider an open-jaw flight. This is where you fly into one city and out of another, which might make much more sense than crossing the continent and then needing to go back to the city where you arrived just to fly back home.

Looking for accommodation

Europe offers an abundance of accommodations for every budget and taste. Whether it’s character-packed hostels, stylish boutique hotels, or charming Airbnb stays, it has it all. Just beware that in many destinations, buildings located near tourist attractions are usually quite old, so there might not be elevators and a super modern structure.

If you're on a budget, or meeting new people is your jam, hostels are the way to go. For those who value their space and privacy, hotels offer a more traditional and comfortable stay. If you're seeking a "home away from home" vibe, consider booking an Airbnb.

Think about factors like location (proximity to attractions, transportation), amenities, and guest reviews. Booking in advance, especially if your heart is set on a specific location or type of accommodation, is a good rule of thumb.

If you’re looking to save money and have an unforgettable experience, another accommodation option you should consider is volunteering through Worldpackers. This platform connects travelers with hosts across the continent, offering a unique and immersive way to explore Europe affordably.

Worldpackers allows you to trade your skills for accommodation, making travel significantly cheaper and providing you with the opportunity to live like a local. Imagine working at a cozy hostel in Barcelona, assisting with a community project in Berlin, or helping out on a farm in Tuscany.

Traveling through Worldpackers is also a fantastic way to experience the diversity of Europe in a more meaningful way. Instead of just visiting the typical tourist sites, you get to connect with locals, participate in cultural exchanges, and gain a deeper understanding of each destination.

Furthermore, it provides a fun and engaging community of like-minded travelers. You can connect with other volunteers, share stories and experiences, and even travel together to new destinations. This sense of community not only enhances your travel experience but also offers a support network as you navigate new places and cultures.

For more information, read our full guide on How Worldpackers works. Eager to live the dream? Create a free profile on the website and browse through thousands of positions available all over Europe.

Booking internal transportation

Once you're in Europe, getting around is an adventure itself. Europe's well-connected transportation network offers many options depending on your budget and desired pace.

For scenic views, train travel is hard to beat. Especially if your country of origin doesn't have an efficient, enjoyable, or affordable system. The Eurail Pass offers unlimited travel across most of Europe. Regional passes are great for exploring specific countries.

However, factor in that unlimited Eurail Passes often still require a seat reservation you have to pay for when you board. Look into this in advance and research your route to avoid any surprises. You can even book these train tickets in advance, as they often sell out, especially in peak season.

Buses are slower than trains but offer greater affordability and the chance to witness the countryside up close.

If you're tight on time, consider flying between destinations. This can get pricey, but there are tons of low-cost airlines which might help. 

This will likely give you additional layover opportunities as well. Look at the pros and cons of a long layover vs. a short one as well when booking. Sometimes it's fun to leave the airport, store your bags, and explore a new city for a few hours on your layover.

And then there's renting a car. This option provides flexibility for spontaneous detours and allows you to chart your own course. But skip it in large cities unless your hotel offers convenient and affordable parking. In general, city driving in Europe is not for the faint of heart (or light on parking money).

There are many day trips you can take from larger cities to smaller towns using the train or bus systems. This will allow you to experience more than one place and give you a better feel for the country or area you are in.

As we’ve mentioned, the website Rome2Rio helps tremendously when deciding how to get around, even for traveling between countries. Input your starting point and your potential ending destination to get an idea of the time involved and the main transportation options.

Packing smart for your trip to Europe

Another common concern of those wondering how to plan a trip to Europe is about what to pack. The main advice here is: pack light. Overpacking is the quickest way to weigh yourself down - both literally and figuratively. 

You'll thank us later when you aren't lugging a heavy suitcase around cobblestone streets or up several flights of stairs in that charming old hotel that doesn't have an elevator.

Opt for versatile pieces of clothing, like neutral-colored shirts and pants, to mix and match outfits. Stick to comfortable walking shoes and maybe one dressier option for evenings out. Utilize a carry-on suitcase or backpack whenever possible.

Don’t forget a universal adapter for charging electronics. Nobody wants a dead phone in a foreign land. Many convenience stores and drug stores in city centers sell these, either at your hometown or in your destination.

Mastering the art of international communication

If you’re about to plan a trip to Europe visiting many different countries, you might be worried about the variety of languages you’ll encounter.

More and more people speak English these days, especially in touristy places. But learning a few basic phrases will enhance your interactions and enrich your cultural experience, even if your linguistic skills aren’t quite fluent yet. Simple phrases like “Hello,” “Thank you,” and “Excuse me,” go a long way.

It’s always good to download a translation app beforehand to break down language barriers and help navigate everyday situations.

Savoring European cuisine like a pro

Stepping outside your comfort zone with the cuisine is a major part of experiencing any new destination. While in Europe, venture beyond the familiar. Dare to order that interesting dish. Grab lunch from local vendors. You might just discover a new favorite food.

You can even take it a step further. Look for cooking classes or food tours. Immerse yourself fully. After all, when in Rome...

How to plan a trip to Europe on a budget

Besides setting a realistic budget, traveling during the shoulder or off-peak seasons and looking for affordable flights, there are other ways to make your European trip cheaper.

Choose budget-friendly destinations

While popular cities like Paris, London, and Rome are amazing, they can be expensive. Consider adding budget-friendly destinations to your itinerary, such as:

• Eastern Europe: Countries like Poland, Hungary, and Romania offer beautiful scenery, rich history, and vibrant cultures at a fraction of the cost of Western Europe.
• The Balkans: Croatia, Serbia, and Albania provide stunning landscapes and unique experiences and are still on the cheap side.
• Portugal and Spain: These countries also offer affordable options, especially if you explore beyond the major tourist cities.

Choose budget accommodation

Consider alternatives to traditional hotels to save money:

• Hostels: Budget-friendly options and a chance to meet other travelers.
• Airbnb: Renting a room or an apartment can be more cost-effective, especially if you cook some of your meals.
• Guesthouses and B&Bs: Affordable and often charming accommodations.
• Worldpackers: Volunteer in exchange for free accommodation, allowing you to immerse yourself in the local culture.

Use public transportation

Public transportation is usually cheaper than taxis or rental cars. Research the best options for getting around each city, such as buses, trams, and metro systems. Consider purchasing transportation passes that offer unlimited travel within a certain period.

For intercity travel, consider budget trains or buses. Companies like FlixBus and Eurolines offer affordable options for traveling between cities.

Eat like a local

Dining out for every meal can quickly add up. Save money by:

• Shopping at local markets: Buy fresh produce, bread, and cheese for picnic-style meals.
• Cooking your own meals: If your accommodation has kitchen facilities, prepare some of your meals. That is often the case at hostels, Airbnbs and Worldpackers hosts.
• Eating at local cafes and street food stalls: Experience authentic cuisine at lower prices than touristy restaurants.
• Taking advantage of lunch specials: Many restaurants offer cheaper lunch menus.

Take advantage of free activities

Europe is rich in free attractions and activities. Here are some things you can enjoy without spending a dime:

• Walking tours: Many cities offer free walking tours (though tips are expected).
• Museums and galleries: Some have free entry days or times.
• Parks and gardens: Explore beautiful green spaces and historic sites.
• Architecture and monuments: Wander around and admire the stunning architecture and landmarks.

FAQs about how to plan a trip to Europe

How do I start planning a trip to Europe?

Start by dreaming. Think about the destinations you've always longed to visit, then jot down your non-negotiables. Once you have a few things you absolutely do not want to miss, start researching how much time it will take to get to each and the distance between each place.

This will give you a good starting point to begin building your European itinerary. From there, delve into guidebooks and travel blogs. Talk to friends who've traveled there and soak up their wisdom (and perhaps a bit of wanderlust).

Can I plan a trip to Europe on my own?

Of course, you can. With so many resources at your fingertips, DIY trip planning is totally manageable these days. There's something immensely rewarding about crafting your own adventure from scratch.

Besides, solo travel often leads to some of the most unexpected and incredible experiences. It's hard to be truly alone when traveling, as you are sure to meet people. Traveling alone is amazing!

Which European country should I visit first?

Ah, the age-old question. There’s no "right" answer because it totally depends on what you're into. Some things to ask yourself: what do you want to experience, see, and eat? How much time do you have? Do you have to get back by a specific date?

Classics like France, Italy, or Spain offer something for everyone. They're also great for first timers navigating European travel norms. Generally speaking, you can find English speakers, and many people in the tourism and hospitality industries also speak English, making it easy to get around if you do not know the language.

What's the best way to tour Europe?

This depends entirely on your travel style, your time frame, and your budget. For those wanting to see as much as possible, trains are super-efficient and relatively affordable. But, if flexibility and meandering country roads call your name, a road trip with a rental car could be amazing.

And don’t rule out the humble bus. This slower option provides stunning views and frequent stops in smaller towns - perfect if you want to stray from the beaten path.

There is no "best" way to tour Europe. Sometimes combining multiple transportation modes creates the ultimate, customized travel experience. Experiment, explore different options, and find what resonates with you.

Keep reading our Europe travel tips:

• 33 travel apps that will save you time and money in Europe
• Best places to visit in Europe as a solo traveler

There you have it! Tackling how to plan a trip to Europe can feel a little like climbing a mountain but the view from the top (your epic Euro-adventure) is worth every bit of effort. From nailing down visas to discovering hidden cafes on cobblestone streets, every step helps craft a memorable experience.

Even more so if you explore this amazing continent in an immersive, unforgettable way by exchanging work for accommodation through Worldpackers.

So, embrace the planning process with open arms. With a sprinkle of organization and a dash of wanderlust, your European dream trip is well within reach. Enjoy!